Frequently Asked Questions
Proposals that address both social justice and environmental issues are usually considered stronger in terms of scope, but there is no specific criterion regarding the social justice/environment proportion within a proposal.
No. Graduate students cannot be the UA partner though they can be included if the UA partner is a UA Faculty or UA Staff.
Any partnering between faculty, faculty and students or UA scholars and community organizations. An authentic partnership should allow equal contributions between partners, include community involvement in all phases of the project, establish a long-term sustainable partnering and look for a broader sustainable change. For more details, refer to the RFP.
We envision all the partners in the proposal to have a role in the project, thus, we expect a letter of commitment from each partner to the project and their role and not just a letter of project endorsement.
No. Since the narrative of the project proposal is limited to 6 pages we suggest you use links to external citations/references within the narrative or an appendix to the proposal.
The Haury Program requires following UA or UAF rules depending on where your funds are held. If using funds from a UA account, refer to UA Financial Policies such as 9.15 Operations Advances line 10 for using prepaid cards or line 17 for cash. Some awardees have preferred to disperse funds to participants through their nonprofit partners instead of using the UA/UAF accounts.
The budget is probably best built by deciding what the project needs are and what each partner will contribute to the project. Then you and your partners can determine what their line item expenses would be to do their portion of the project.
We expect you to distribute the budget as close as a 50/50 proportion between the UA and the community partner (s). That means that the community partner(s) should share their proportion.
One goal of the Haury Program is to build sustainable partnerships between the community and the UA. Therefore, simply hiring students is not sufficient. You would need to seek a UA faculty or staff partner from a department or program that could coordinate and support the student engagement opportunities within the grant and preferably beyond the grant's conclusion.
The partners on the grant must be from the UA and community as described in the RFP. A for profit agency can be paid by one of the partners on the grant, but is not considered the community partner.
The Haury Program funding comes through the University of Arizona Foundation and as such there are some constraints on who we can fund directly. In the case of a partner from outside the US, you would need to provide the funds to a US non profit that could act as a fiscal agent to disperse the funds to the Mexican partner.
The Haury Program does not solicit for the Next Generation Communication Initiative except by invitation only. We are always interested in people's ideas and programs that can advance this initiative. Please contact the Haury Program after reviewing our website information about it if you have ideas.
The Grants Opportunities web page has a chart showing grant release dates.
Yes, we are happy to accept more than one application for a type of grant or applications for the different grants from the same organization.
The Haury Program seeks a diverse grant review panel selecting representatives from the community, UA and government agencies. We are always glad to add names to our reviewer database. Please contact firstname.lastname@example.org to add your name or recommend another person to serve on a review panel.
None, indirect costs are not allowed for UA. Direct costs for management and administration, however, are allowable up to a maximum of 12% of the projects total budget. On the budget template provided, show direct costs as a separate line item under salaries.
The proposal requirements are no less than 10-point font, single-spaced, and no less than 0.8 inches margins. The “rule of thumb” is: think of your reviewer and her/his eyesight! You want them in a good mood while reading!
They need to be approximately equal overall, not necessarily in each year
Proposal submittal requirements are found within the respective call for proposals under the heading "Proposal Content."
It is not necessary to be a strong, basic research project such as an agency like NSF or NIH requires. But research and education are missions of the UA so are components. The Haury Program emphasizes applying research in communities and community-driven and participatory research, education and projects.
The Haury Program understands that it is difficult for non-profits, in particular, to obtain matching funds so it does not require matching funds. The Program encourages leveraging funds to increase the impact of the project and its sustainability. Proposals are not evaluated on if or how many matching funds they have.
The Haury Program does not distribute full proposals on a routine basis. It is up to the individual to contact grant awardees to ask if they are willing to release their proposals.
The Request for Proposals (RFP) for seed grants are opened twice per year - fall and spring. The Call for Nominations for faculty fellowships is in the spring only.
Yes. But the proposals are separate, and must no depend on each other by containing intimately linked activities.
This could be a seed grant and then perhaps expanded after this "pilot" into a future challenge grant
If the work is to develop relationships primarily to lay the groundwork for an actual project, then the faculty fellowship is probably the better choice. Seed grants are intended to fund strong, authentic partnerships to accomplish work that benefits UA and external community in a concrete way. The faculty fellowship is to encourage an individual's career development in areas of interest to the Haury Program including strong community partnering.
The Haury Program is fairly flexible but does prefer to fund work in the Southwest at this time. The Southwest is defined as the state of Arizona, Arizona-Mexico borderlands, and northern Mexico. If the work is outside of this area, it's best to make a case in your application that the work is applicable to the preferred region and/or design the project to include the Southwest as well as other areas.
There are several departments, colleges and units which have strong community involvement in projects, but we do not know at this time anyone who is conducting research about best practices to get citizens involved.
The UA is not allowed indirect costs - the RFP states that you are allowed to include up to 12% of the project's total budget for management and administrative work for the project and that is different from admin/indirect.
The budget template requires a line item for base salary and a line item for fringe benefits (ERE) for each employee on the project. There is not overhead in the base rate.
One of the Haury Program’s goals is to have a true collaboration between the community and UA, so one way to show that is to maintain a fairly equitable split of the funding. However, we do not prescribe a defined percentage split.
You can partner with non-US non-profits but the UA Foundation can only provide funds through organizations with a 501(c)(3) designation from the US Internal Revenue Service. Therefore, you would need to provide the funds through a US nonprofit that would act as their fiscal agent.
Rule of thumb: up to 200 mi south of US/Mexico border but it is somewhat flexible.
We assume that community partner organizations have indirect costs (overhead) and so they should include these in the budget. See the FAQs and RFP about the allowable percentage.
You can note in-kind at the bottom of the budget template. Note: we do not require in-kind contributions and they are not weighted in the evaluation process.
It should be what they will spend doing management - up to 12% of total budget - so it depends on what management is required. It can be distributed as one person's salary or distributed across multiple people, depending on their project responsibilities.
Proposal requirements are no less than 11-point font.
Any standard format is fine; we don't expect extensive citations as this is not a research grant.
The Haury Program issues calls for seed grants in both the fall and the spring.
Yes. The Haury Program expects that seed grant methodologies can be scaled up, that they may be sustainable, or that there may be other ways to achieve sustainable funding to continue the project. Aiming for transformational change implies scalability.
The RFP discusses the allotment of funds to awardees. In sum: the UA Foundation (UAF) sends the non-profit portion to the non-profit (e.g., via check) at the start of the project and annually; at the same time and on the same schedule, UAF deposits the UA portion into the UA department's/college's/ unit's/researcher's gift account at UAF; the UA recipient can then transfer funds from their UAF gift account to their UA account per standard UA operating procedures. If there is a need to do this differently, please contact email@example.com to discuss before applying.
No. They just have to meet the definition of community partner and eligible organizational type provided in the grant RFP. Note that often authentic community partners are located in the community - they are "of the community."
Yes. But the Haury Program is also interested in leveraging Haury Program funds with funds from sources other than the Haury Program.
If the community partner is intended to be a non-profit, it must qualify as a non-profit at the time of grant application submission. Since it is possible to have multiple agencies and organizations on a project, perhaps the project can be reconceived by adding a qualifying community partner to the team. Eligible community partners are listed in the RFP.
On average, we receive fourteen each grant cycle.
Authentic partnerships are essential to a successful Haury Program grant application. For a seed grant, the project must be a new project undertaken by a new or established partnership or a substantially new element of an ongoing partnership's efforts. The Haury Program does not require applicants to create new partnerships, only new projects. Both new and existing partnerships are welcome to apply.
Yes, your organization may submit a new grant application. Your organization can be the lead or a partner on the new project.
This grant had many of the features that the Haury Program is looking for. These include the areas of the grant were Haury Program focus areas such as voice and pollution. The grant will build capacity for addressing environmental impacts either in the future or other legacy environmental impacts, and the methodologies being implemented can be used in other geographic areas or native nations.
For the Haury Program Challenge Grant Proposal, only include in the scope of work the project that can be completed for the amount of the possible Haury Program award.
We received a total of twelve (12) proposals from which the review panel selected three finalists. A second review panel selected the challenge grant awardee from the three finalists.
We have not limited to this region, and it depends on the nominations we receive.
We employ a broad definition of a faculty fellow, specifically: The definition for faculty fellows includes research scientists and others that fit the broad categories as described in the RFP. Our definition is based on information from UA Human Resources that "faculty" determinations are on a case-by-case basis.
No. We require one letter of nomination although we will accept more than one letter. Our emphasis is on the substance of the letter.
Although the Haury Program strongly encourages collaboration with the community as part of this award, there are no restrictions on how the fellow uses this money as long as it is in line with UA policies and procedures. Prior fellows have used the funds for summer salary, research, student support, administrative support and other items.
The nomination letter is essentially a reference and recommendation from a UA faculty member which includes commentary about the nominee's capabilities and long-term importance to UA. Additionally, contents in the nomination letter are explained in the Call for Nominations.
No. A budget is not needed for the faculty fellows. The Haury Program appreciates a general indication of proposed use of funds.
The award of the amount is based on your length of stay. It is best, therefore, to work out the probable length of your stay with your hosts prior to applying.
For an award made in the Spring cycle, the funds may be used anytime between July and June. For an award made in the Fall, the funds may be used anytime between January and December.
No, if the visiting associate requires an international transfer to get to Tucson, please add this to your budget.